Privacy policy

 

 

PRIVACY INFORMATION FOR VISITORS OF THE WWW.GFGARDEN.IT SITE

IN ACCORDANCE WITH ARTICLE 13 OF REGULATION (EU) 2016/679

 

With specific reference to your personal data as defined under Article 4(1)(1) of Regulation (EU) 2016/679 (“General Data Protection Regulation - GDPR”) in your capacity as “Data Subject”, the enterprise, G.F. SRL, (Tax code and VAT number 00123220352, acting through its pro tempore legal representative, based in Correggio (RE), Via dell'Industria 1 in its capacity as “Controller” under Article 4(1)(7) of the GDPR, hereby provides you with this notice to inform you of its privacy policy and so you can understand how it manages your personal data when you use its services on www.gfgarden.it ("Site")



1. Who is the Data Controller 



1.1. The “Controller” of the processing of your personal data, as specified in Article 4(1)(7) of the GDPR is the enterprise, G.F. SRL, (Tax code and VAT number 00123220352, acting through its pro tempore legal representative, based in Correggio (RE), via dell'Industria, 1, you can contact the Controller by email at privacy@gfgarden.it



1.2.  The “Data Protection Officer”, as specified in Article 37 of the GDPR is  Sara Mandelli of BALDI & PARTNERS, who you can contact by email at dpo@gfgarden.it 



1.3. Please note that any changes or updates to the data of the above specified Data Protection Officer will be duly published on the website of the undersigned Controller.



 

2. Nature and type of data that we collect and process.

 

We may collect your Personal Data because you voluntarily submitted it (e.g. when you set up a personal account in order to receive the services provided by the Controller) or simply by analysing your site browsing behaviour.

We process the following Personal Data collected via the website:

 

 2.1. Name, contact details and other Personal Data

 

In different sections of the site, particularly the section where you set up your personal account, you will be asked to enter information such as your name, surname, telephone number, email address, country of residence, address etc.

 

2.2 Applications

 

When you register in the Website section relative to applications for advertised jobs to work at G.F. S.R.L. , at the address www.gfgarden.it, ("WORK WITH US") you will be asked to provide  information such as your name, surname, telephone number, email address, date of birth, country of birth, address, education, current position and to upload your Curriculum Vitae in a dedicated field.

 

2.3 Browsing data

 

The IT systems and software procedures utilised to run this Website acquire some user-generated Personal Data as part of their normal functioning; the transmission of such data is implicit in internet communication protocols. These data are not collected to be associated with any identified data subjects; however, by their very nature, they may make users identifiable after being processed and matched with data held by third parties. This data category includes IP addresses or domain names of the computers used to connect to the Website, URI (Uniform Resource Identifier) addresses of the requested resources, the time of such requests, the method used to submit the request to the server, the size of the returned file, the numerical code of the server response status (completed, error, etc.) and other parameters relating to the user's operating system and IT environment. These data are used only to collect anonymous statistical data about use of the Website, and to make sure it is working properly, as well as to identify any abnormalities and/or misuse, and are deleted as soon as they are processed. The data may be used to investigate culpability in the event of hypothetical cybercrime against the Website or third parties: except for this possibility, the data on web contacts do not persist for more than 60 days.

 



3. Purpose of the treatment.


3.1. In accordance with Article 5(1)(b) of the GDPR, we hereby inform you that the Controller will process your personal data collected via the Website to:

 

 

4. Legal basis and mandatory and/or optional nature of processing

 

According to the purposes specified in paragraph 3 above, the Controller processes your Personal Data according to the following legal basis:

 

Provision of Service: processing for this purpose is necessary to be able to deliver the Services you request and, therefore, to perform the contract that you are a party to. You are not required to give your Personal Data to the Controller for this purpose, but failure to do so means we will not be able to provide you with the Service.

 

Recruitment: the Controller processes your Data for this purpose in order to consider your Application and, therefore, it is necessary to be able to launch the selection process in order to offer you a job, where applicable. You are not required to give your Personal Data to the Controller for this purpose, but failure to do so means we will not be able to consider your Application. If you wish to provide special categories of personal data (e.g. data concerning your health, religious beliefs. etc.), GF will need your specific consent to processing such data at the bottom of your Application.

 

Compliance: processing in this case is necessary for the purposes of carrying out legal obligations, where applicable. When you give your Personal Data to the Controller, they must be processed according to the applicable law, which means they may be stored and disclosed to the Authorities for accounting, taxation or other kinds of legal obligations.

 

Misuse/Fraud: the data collected for this purpose will only be used to prevent and/or detect any fraudulent activity or misuse of the Website and therefore enable the Controller to protect themselves before the courts.


 

5. Recipients of your Personal Data

 

In order to pursue any of the purposes described in paragraph 3 above, the Controller will disclose your Personal Data to its collaborators, who will act as persons authorised to process personal data.

Furthermore, for the purposes described in paragraph 3 above, your Personal Data will be processed by third parties belonging, by way of example, to the following categories:

 

a) any subsidiary, parent or associated company of the Controller, including:


FISPA s.r.l., via per Carpi 26/b – 42015 Correggio (RE) VAT number 01329080350

Spal Automotive s.r.l., via per Carpi 26 / b - 42015 Correggio (RE) VAT number 01755790357

 

b) entities providing IT system management services, including server hosting and backup services;

 

c) entities that provide the Controller with tax, legal, judicial and compliance advice;

 

The entities listed above operate, in some cases, independently as separate data controllers, and in other cases, as data processors specifically appointed by the Data Controller in accordance with Article 28 of the GDPR.

 

Disclosure of your data to the above categories does not require your consent, as it is based on the legitimate overriding interest of the Data Controller, given that such disclosure is necessary for the purposes mentioned in paragraph 3 above. 

 

You can ask the Controller for the complete, updated list of the entities to which your Personal Data may be disclosed.

 

Moreover, with regard to the Provision of the Italian Data Protection Authority (Garante) made on 27 November 2008 “Misure e accorgimenti prescritti ai titolari dei trattamenti effettuati con strumenti elettronici relativamente alle attribuzioni delle funzioni di Amministratori di sistema” (Measures and mechanisms required by data processing controllers using electronic media with regard to attributing the functions of system administrator), as Data Subject you may also ask the Controller the names of the System Administrators of the operating systems containing the personal data collected.

 

The personal data processed by the Controller are not disclosed.

 


Transferring personal data outside the European Union

 


G.F. srl does not intend to transfer your personal data to any non-EU countries. However, if, in execution of the purposes listed above, GF srl should transfer your data outside the European Union, the Controller will proceed to carry out such transfer only after establishing that one of the conditions laid down in Articles 44 et seq. of the GDPR is met, in order to ensure an adequate level of protection of your personal data.

 

 

6. Period of storage of collected and processed personal data

 

The Controller will store Personal Data collected for the purposes of Provision of Services for as long as strictly necessary to provide the services requested. In any case, since those Personal Data are processed to provide the Services, the Controller may store them for longer, particularly if this is necessary in order to protect the interests of the Controller from any complaints that may be made about the Services.

 

The Controller will store Personal Data collected for the purposes of Recruitment for the time the position the Application was submitted for remains open or for one (1) year, whichever is shorter.

 

The Controller will store Personal Data collected for the purposes of Compliance for the period required by specific legal obligations or by applicable law.

 

The Controller will store Personal Data collected for the purposes of avoiding Misuse/Fraud for as long as strictly necessary for that purpose and, therefore, for the time the Controller is required to store them to protect themselves before the courts by disclosing those data to the competent Authorities.

 

 

7. How will your Personal Data be processed?

 

Your data will be processed in both paper form and/or using electronic and/or computerised and/or telecommunications media and instruments; the logic involved and the procedures used are strictly connected to the purposes specified and, in any case, adopting methods that ensure the security and confidentiality of the data in compliance with the provisions of Article 32 of the GDPR.


 

8. Rights of the Data Subject

 

8.1. With regard to your Personal Data that are processed by the Controller GF. We hereby inform you that you are entitled to exercise the following rights under Articles 15 to 21 of the GDPR and, in particular:    
 



8.2. In accordance with Article 12(1) of the GDPR, GF S.r.l. undertakes to provide the communication under Articles 15 to 22 of the GDPR in a concise, transparent, intelligible and easily accessible form. The information shall be provided in writing, or by other means, including, where appropriate, by electronic means. When requested by the data subject, the information may be provided orally, provided that the identity of the data subject is proven by other means.

 

8.3. In accordance with Article 12(3) of the GDPR, the Controller informs you that it undertakes to provide information on action taken on a request under Articles 15 to 22 to you without undue delay and in any event within one month of receipt of the request. That period may be extended by two further months where necessary, taking into account the complexity and number of the requests.

 

8.4. If you, the Data Subject want to exercise your rights as specified in more detail in this Article, you can use the contact information specified in Article 1 of this “Notice”.

 

8.5 Any action you take as Data Subject is provided free of charge, pursuant to Article 12 of the GDPR. However, if your requests are manifestly unfounded or excessive, in particular because of their repetitive character, the Controller may either charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested, or refuse to act on the request.

 

Lastly, please note that the Controller may request the provision of additional information necessary to confirm the identity of the Data Subject.

 

 

CUSTOMER PRIVACY POLICY

For Data processing Pursuant to articles 13 and 14 of EU Regulation 2016/679

 

With specific reference to your personal data as defined under Article 4(1)(1) of Regulation (EU) 2016/679 (“General Data Protection Regulation - GDPR”) in your capacity as “Data Subject”, the  “Controller” under Article 4(1)(7) of the GDPR, hereby provides you with this notice to inform you of its privacy policy and so you can understand how it manages your personal data.

This privacy notice is addressed to customers (natural persons) and employees, directors and contact persons of customers whose data must be processed by the Data Controller in order to enter into or give effect to the requested order contract.

 

 

1. Who is the Data Controller and the Data Protection Officer.

 

 The “Controller” of the processing of your personal data, as specified in Article 4(1)(7) of the GDPR is the enterprise, GF SRL Via dell’Industria 1 - 42015 Correggio (RE) VAT number 00123220352; you can contact the Controller by email at privacy@gfgarden.it

The “Data Protection Officer”, as specified in Article 37 of the GDPR is BALDI & PARTNERS, who you can contact by email at dpo@gfgarden.it
 

2.The personal data we process

 

 

2.1 Common personal data

 

For the purposes indicated in this Privacy Notice, the Data Controller may process the personal data of customers (natural persons) or employees, directors and contact persons of customers such as, for example, personal data (first name, surname, address, telephone number, email and other contact details, an identification number), financial data (IBAN), data relating to the relationship with the Data Controller.

 

2.2 Source of personal data

 

The personal data processed by the Data Controller are those provided directly by you or collected by the Data Controller from third parties (for example, the company you work for, a customer of the Data Controller). This Privacy Notice also covers the processing of your personal data acquired from third parties.

 

3.Purpose and legal basis of processing, nature of provision and consequences of a refusal to provide personal data

 

The processing which your personal data will undergo is exclusively for the purpose of carrying out the activities connected with the stipulation and execution of contracts/orders for the order placed by you (including the management of delivery obligations and of logistics and transport functional thereto) and/or the granting of appointments and mandates, the subsequent management of administrative, accounting and fiscal requirements, the possible settlement of disputes, as well as the fulfilment of obligations provided for by laws, regulations and Community legislation, as well as by provisions issued by authorities legitimated to do so by law and by supervisory and control bodies.

 

The processing of your personal data, for the sole purposes mentioned above, may also take place without your explicit consent inasmuch as:

The provision of personal data is a necessary requirement for the establishment or execution of the purchase contract. Failure to provide data will, therefore, make it impossible for the Data Controller to conclude and/or perform the contract.

 

In any case, your personal data will be processed for the duration of the purchase agreement and/or your employment relationship /cooperation with the customer (legal entity) and, after that date, only for the period of time necessary to comply with current legislation (including the provisions of ordinary ten-year limitation of rights).

 

4.How will your Personal Data be processed?

 

Your data will be processed in both paper form and/or using electronic and/or computerised and/or telecommunications media and instruments; the logic involved and the procedures used are strictly connected to the purposes specified and, in any case, adopting methods that ensure the security and confidentiality of the data in compliance with the provisions of Article 32 of the GDPR.

 

5. Recipients of your Personal Data

 

In order to pursue any of the purposes described in paragraph 3 above, the Controller will disclose your Personal Data to its collaborators, who will act as persons authorised to process personal data

 

Your personal data may be communicated, for the purposes mentioned above, to banks, public administrations, social security institutions, for the fulfilment of obligations under the law, as well as to the categories of entities and external companies which perform services of various types on behalf of the Data Controller, such as, by way of example only: services for the management of the computer system, accounting services, shipping services of goods or correspondence, documentation filing services, etc. Your data may also be transferred to other companies belonging to the same group as the Data Controller for administrative and accounting purposes at group level.

 

The entities listed above operate, in some cases, independently as separate data controllers, and in other cases, as data processors specifically appointed by the Data Controller in accordance with Article 28 of the GDPR.

 

Disclosure of your data to the above categories does not require your consent, as it is based on the legitimate overriding interest of the Data Controller, given that such disclosure is necessary for the purposes mentioned in paragraph 3 above. 

 

You can ask the Controller for the complete, updated list of the entities to which your Personal Data may be disclosed.

 

 The personal data processed by the Data Controller are not subject to disclosure. In any case, we inform you that, for administrative purposes, your data may be communicated to other companies in the Group of which the Data Controller is a member on the basis of the prevailing legitimate interest of the Data Controller, of an organizational and administrative nature.

 

Transferring personal data outside the European Union

 

GF srl does not intend to transfer your personal data to any non-EU countries. However, if, in execution of the purposes listed above, GF srl should transfer your data outside the European Union, the Controller will proceed to carry out such transfer only after establishing that one of the conditions laid down in Articles 44 et seq. of the GDPR is met, in order to ensure an adequate level of protection of your personal data.

 

6.Rights of the Data Subject

 

With regard to your Personal Data that are processed by the Controller GF srl. We hereby inform you that you are entitled to exercise the following rights under Articles 15 to 21 of the GDPR and, in particular:    

 

If you, the Data Subject want to exercise your rights as specified in more detail in this Article, you can use the contact information specified in Article 1 of this “Notice”.

 

Any action you take as Data Subject is provided free of charge, pursuant to Article 12 of the GDPR. However, if your requests are manifestly unfounded or excessive, in particular because of their repetitive character, the Controller may either charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested, or refuse to act on the request.

 

 

SUPPLIER PRIVACY POLICY

For Data processing Pursuant to articles 13 and 14 of EU Regulation 2016/679

 

With specific reference to your personal data as defined under Article 4(1)(1) of Regulation (EU) 2016/679 (“General Data Protection Regulation - GDPR”) in your capacity as “Data Subject”, the  “Controller” under Article 4(1)(7) of the GDPR, hereby provides you with this notice to inform you of its privacy policy and so you can understand how it manages your personal data.

 

This privacy notice is addressed to suppliers/consultants (natural persons) and employees, directors and contact persons of suppliers/consultants whose data must be processed by the Data Controller in order to enter into or give effect to the requested purchase contract.

 

1. Who is the Data Controller and the Data Protection Officer.

 

 The “Controller” of the processing of your personal data, as specified in Article 4(1)(7) of the GDPR is the enterprise, GF SRL (C. f. and VAT number 00123220352), acting through its pro tempore legal representative, based in Correggio (RE), via dell'Industra 1; you can contact the Controller by email at  privacy@gfgarden.it

The “Data Protection Officer”, as specified in Article 37 of the GDPR is BALDI & PARTNERS, who you can contact by email at dpo@gfgarden.it

 

2.The personal data we process

 

2.1 Common personal data

 

For the purposes indicated in this Privacy Notice, the Data Controller may process the personal data of suppliers/consultants (natural persons) or employees, directors and contact persons of suppliers/consultants such as, for example, personal data (first name, surname, address, telephone number, email and other contact details, an identification number), financial data (IBAN), data relating to the relationship with the Data Controller.

 

2.2 Source of personal data

 

The personal data processed by the Data Controller are those provided directly by you or collected by the Data Controller from third parties (for example, the company you work for, a customer of the Data Controller). This Privacy Notice also covers the processing of your personal data acquired from third parties.

 

3.Purpose and legal basis of processing, nature of provision and consequences of a refusal to provide personal data

 

The processing which your personal data will undergo is exclusively for the purpose of carrying out the activities connected with the stipulation and execution of contracts/orders for the order placed by you (including the management of delivery obligations and of logistics and transport functional thereto) and/or the granting of appointments and mandates, the subsequent management of administrative, accounting and fiscal requirements, the possible settlement of disputes, as well as the fulfilment of obligations provided for by laws, regulations and Community legislation, as well as by provisions issued by authorities legitimated to do so by law and by supervisory and control bodies.

 

The processing of your personal data, for the sole purposes mentioned above, may also take place without your explicit consent inasmuch as:

 

The provision of personal data is a necessary requirement for the establishment or execution of the purchase contract. Failure to provide data will, therefore, make it impossible for the Data Controller to conclude and/or perform the contract.

 

In any case, your personal data will be processed for the duration of the purchase agreement and/or your employment relationship /cooperation with the suppliers/consultants (legal entity) and, after that date, only for the period of time necessary to comply with current legislation (including the provisions of ordinary ten-year limitation of rights).

 

4.How will your Personal Data be processed?

 

Your data will be processed in both paper form and/or using electronic and/or computerised and/or telecommunications media and instruments; the logic involved and the procedures used are strictly connected to the purposes specified and, in any case, adopting methods that ensure the security and confidentiality of the data in compliance with the provisions of Article 32 of the GDPR.

 

5. Recipients of your Personal Data

 

In order to pursue any of the purposes described in paragraph 3 above, the Controller will disclose your Personal Data to its collaborators, who will act as persons authorised to process personal data

Your personal data may be communicated, for the purposes mentioned above, to banks, public administrations, social security institutions, for the fulfilment of obligations under the law, as well as to the categories of entities and external companies which perform services of various types on behalf of the Data Controller, such as, by way of example only: services for the management of the computer system, accounting services, shipping services of goods or correspondence, documentation filing services, etc. Your data may also be transferred to other companies belonging to the same group as the Data Controller for administrative and accounting purposes at group level.

The entities listed above operate, in some cases, independently as separate data controllers, and in other cases, as data processors specifically appointed by the Data Controller in accordance with Article 28 of the GDPR.

Disclosure of your data to the above categories does not require your consent, as it is based on the legitimate overriding interest of the Data Controller, given that such disclosure is necessary for the purposes mentioned in paragraph 3 above. 

You can ask the Controller for the complete, updated list of the entities to which your Personal Data may be disclosed.

 The personal data processed by the Data Controller are not subject to disclosure. In any case, we inform you that, for administrative purposes, your data may be communicated to other companies in the Group of which the Data Controller is a member on the basis of the prevailing legitimate interest of the Data Controller, of an organizational and administrative nature.

 

Transferring personal data outside the European Union

 

GF srl does not intend to transfer your personal data to any non-EU countries. However, if, in execution of the purposes listed above, GF srl should transfer your data outside the European Union, the Controller will proceed to carry out such transfer only after establishing that one of the conditions laid down in Articles 44 et seq. of the GDPR is met, in order to ensure an adequate level of protection of your personal data.

 

6.Rights of the Data Subject

 

With regard to your Personal Data that are processed by the Controller GF srl.  We hereby inform you that you are entitled to exercise the following rights under Articles 15 to 21 of the GDPR and, in particular:    

 

 

If you, the Data Subject want to exercise your rights as specified in more detail in this Article, you can use the contact information specified in Article 1 of this “Notice”.

 

Any action you take as Data Subject is provided free of charge, pursuant to Article 12 of the GDPR. However, if your requests are manifestly unfounded or excessive, in particular because of their repetitive character, the Controller may either charge a reasonable fee taking into account the administrative costs of providing the information or communication or taking the action requested, or refuse to act on the request.




G .F. S.r.l.
(As the Data Controller)